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Usage of Official Images Frequently Asked Questions Copyright information

Royal Images are very keen to support every community and charity project wherever possible. Our experience has shown that in most cases this means that we can allow the use of one of the official images to be used in either a programme or similar on either a no-fee or low fee basis (non-commercial use only). All applications are evaluated on a project by project basis and on its own merits. In most cases, where a charity or community contacts us to use an official image of either HM The Queen or HRH The Duke of Edinburgh then we will do everything possible to assist you in achieving this.

Our charity / community application process is very simple and very quick but we would always recommend that you allow as much time as possible just in case of any complications that may arise. To start your application please us giving us an outline of your application and how you would like to use the image. Once we receive your email we will reply with our initial comments and advise you with the next steps that need to be followed. In some cases, we may have a few more questions that we feel are relevant your request.

Although we try to help every charity and community project wherever possible, we are not able to supply prints of any size free of charge.

If you have any unanswered questions then please visit our charity and community FAQ page to see if there is any information on that page that may be of help to you. Alternatively, you can email us with any question you may have.

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Using an Official Image of HM The Queen or HRH The Duke of Edinburgh in a Charitable or Community Based Project
If you are a registered charity or if you are running a community based project whereby you would like to use an official image of HM The Queen or HRH The Duke of Edinburgh then you will need to supply us with information before permission can be granted. The process is very simple and can be completed fairly quickly once your application has been received but you will need to allow enough time for us to process your application just in case of delays.

If you would like to use one of the images for commercial gain projects then please contact us with details of your project by email. In most cases, if you are using an image for charitable purposes then all profit from the project must go to the charity and not to a commercial organisation. We are specifically granting permission to a charity in order for it to increase its fund raising opportunities by selling programmes to promote or aid an event for the charity.

You must not copy or reproduce any image or reuse any image without our written consent.

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Frequently Asked Questions

The requested image may be supplied to you free of charge once your application has been approved. The image will be sent to you via e-mail and carries restrictions that are specifically concerning the use of any image for charitable or community use. In all instances, you must print our copyright statement next to the picture or in the list of credits as follows:
Copyright ©

Failure to print this statement will be in breach of our agreement and may lead to refusal for future projects.

Royal Images do not normally charge charities or communities for using an image that is to be used in a charity or community programme even if a charge is being made for advertising or for the programme itself. We must point out that this does not apply if a commercial organisation is to gain from any of the proceeds. It is a condition of the permission being granted that all profits from the sale of the programme must go directly to the charity or community project and not to any commercial organisation. If this is not the case then a fee may apply.

If you would like to apply to use an official image for a charity or community project then please complete the charity or community enquiry form.

Do I have to be a registered charity to use the image?
No, but we need to be sure that the project that you are involved in or representing is for raising funds for an organisation or for a community without ANY profit going to a commercial organisation (i.e. profit for a Company).

Do I have to pay a fee?
This depends on what you will be doing with the image and how it is going to be used / sold etc. It is not possible to give a definitive answer to this question until we have all the details in relation to 
your application.

Can I use this for a programme?
You can use the image in a programme but there are many other uses such as leaflets, newsletter annual reports etc... If you need to use one of the official images to help promote your event then we would be pleased to help.

Can we use the image to raise funds?
Yes, please email us to help us evaluate your application. Please make sure that all the profits from the project go towards the fundraising efforts of your organisation and that no commercial organisation profits from the project.

Can we use this image for different projects?
Yes, but each project requires a new application to be processed.

Can we use the image more than once?
Yes, you can, so long as it is for the same project or if it is for a new project then a new application must be submitted. 

How long am I allowed to use the image for?
This depends on the details of your application. For example, if your request is to use an image for use in a programme to help promote and event etc. then the permission for use of the image will expire when the event has finished or on an agreed date. If no date has been agreed then approval is to be deemed as a short term 30 days license.

How long does it take before I get the image?
The approval process is very quick and can be completed within 48 hours so long as we are able to get satisfactory answers to our questions. 

How is the image sent to me?
In most cases, the image will be sent to you via an email but other methods are available if required. Please speak to us if you would sending the image via email is not suitable.

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Copyright Information

This web site comprises of and contains copyright protected materials. All the words and images (including logos, graphics etc) are copyright protected and are the ownership of Royal Images. You may not distribute, copy, publish or use any images or text or any part of any image or text found on this web site in any way whatsoever. You must not alter, manipulate, add to or delete an image or text or any part of an image or text without our written consent. No images can be used for commercial purposes whatsoever without the written consent that can only be granted by Royal Images. 

Royal Images are the only organisation that are able to give you permission to use any of the images or text found on this web site. If you are interested in using any of these images for commercial gain projects then you will need to contact us. Copyright for all the images remains with Royal Images at all times and Royal Images will never allow images to be used on an exclusive basis as the images are for mass usage and distribution by Royal Images.

Wherever permission has been granted to use an official image for charitable purposes then our copyright message must be displayed next to the image © Failure to do so will revoke your permission to use the image and may affect future applications.

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